1. …be reminded that…
All Department Managers are reminded that the Analytical Background Reports are required to be at the Personnel Office by April 1st.
兹提请各部门经理注意，背景分析报告必须于4月1日前交给人事部。
2. I would like to remind you that …
I would like to remind you that our office is badly in need of an English typewriter.
提醒您一下，我们办公室急需一台英文打字机。
3. If any difficulties are envisaged in …please inform…
If any difficulties are envisaged in completing calculating the budget by this date, please inform me.
如在此日期前完成预算有困难，请告知。
4. …pay attention to…
I hope that you will pay attention to this problem and solve it as soon as possible.
希望您注意这个问题，并尽早予以解决。
5. In response to one’s request for…
In response to your request for purchase of a new scanner, I have to inform you that you should get the approval of our Managing Director.
关于你部想购买一台新扫描仪的要求，现告知你部，这需要获得总经理的批准。
6. …do not hesitate to…
If you need additional information on the above, do not hesitate to contact me at any time.
关于以上内容如果还有什么问题，请尽管来找我。
7. …in response to…
This memo is in response to your recent inquiry about mail costs.
关于你最近询问的邮寄资费的问题，现以便函回复。
8. …make a memo to…
I made a memo on my memo-pad to buy more coffee.
我在记事簿上记下了要再买些咖啡.
9. There is a low possibility that…
There is a low possibility that we will be able to hand in the draft by Friday.
我们不大可能在周五前交草稿。
10. There is an urgent need for us to …
There is an urgent need for us to make a better estimate for the cost of updating all the anti-virus software.
我们急需再好好算一下升级所有杀毒软件的费用。(www.xing528.com)
Exercises
I. Fill in the blanks of the following letter with the words given below. Change the form if necessary.
To: All 1
From: Zhang Heping, Manager of Logistic Dept.
Date: July 24, 2019
Subject: New Shuttle Route and 2
In 3 to your request, Shool has 4 to change the shuttle bus route and stops to make it more 5 for most bus riders.
This will take 6 on Monday, March 4, the first day of the spring semester. The bus will go 7 Third Ring Road instead of Fourth Ring Road because of the morning traffic jams there. Here are the stops and the arrival 8 :
Please tell your colleagues who might miss this 9 about the changes. I 10 to the few people for causing any inconvenience.
II. Orally make a brief memo according to the following information.
You are Susan Miller, a coordinator of your company. You are ill and can’t go to work for a few days. You need to inform Mike Bush, one of your colleagues, of your absence and arrange your work while you are absent.
III. Translate the following sentences into English.
1. 请在本周末做一份备忘录，简要说明你的工作。
2. 这个备忘录在各部门之间流通。
3. 这份备忘录解释了有关归公司所有的手提电脑的使用问题和相关的公司政策。
4. 这份备忘录可能是调查人员一直在寻找的证据。
5. 整个备忘录写了满满两页纸。
6. 备忘录的结尾写道：“请将此事作为亟待处理事项。”
7. 您要我把这份备忘录分发给整个部门吗？
8. 有些人是在他们早上刚上班就收到这份便函的。
9. 亨利赶着在当天就向高级职员发出了一份使人费解的便函。
10. 该备忘文件之所以重要是因为布什读过它。
IV. Translate the following passage into Chinese.
Memo was developed from the business letter during the last decades of the 19th century and the first decades of the 20th century in the United States, as two important changes were taking place in US business. First, small business grew into large organizations through merger and acquisition or through their own development, resulting from rapid economic growth. The second change is that the new technology, such as invention of the typewriter,pushed forward the development of memorandum’s distinctive format
V. What are the problems in the following writing? Try to rewrite it.
VI. Practice writing according to the following situation.
1. You are Tony Smith, a secretary of a Video Cassette Company. Your boss has just made a policy of allowing employees in sales department a 15% discount on any CD or VCD they purchase and they are provided with a discount card. Please write a memo to the responsible person of sales department, informing the decision and asking the department members to pick up their cards in your office.
2. As the administrator of President’s Office, you need write a memo to inform all the staff of an employee educational tuition reimbursement plan. According to its previsions, those who have worked full-time for at least one year and have satisfactory performance and attendance records are eligible for it when they attend either a degree program or a professional training at a university or a technical school. To obtain the reimbursement, employees have to attend class in their spare time, pass with a grade of C or better. They should sign a contract agreeing to work for at least three years after receiving the tuition reimbursement. If they terminate their employment earlier, they should pay back the reimbursement grant.
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